Job Posting – Associate and Office Manager
If interested, we encourage you to apply directly through LinkedIn.com, or you may also submit a current resume and cover letter to [email protected].
About CTE
The Center for Transportation and the Environment (CTE) is a member-supported 501(c)(3) nonprofit organization that develops, promotes, and implements advanced transportation technologies, vehicles, and fuels that reduce environmental pollution and fossil fuel dependency. CTE is a passionate, progressive workplace open to employee-driven ideas and opportunities. CTE is headquartered in Atlanta, GA with offices in Berkeley, Los Angeles, and St. Paul.
This job opportunity is located in St. Paul, MN.
CTE’s mission is to improve the health of our climate and communities by bringing people together to develop and commercialize clean, efficient, and sustainable transportation technologies. Since 1993, CTE has managed a portfolio of over $1.5 billion in team research, development, and demonstration projects. We’ve helped over 250 US companies move their technologies into the global energy and transportation mainstream. Currently, CTE is heavily involved in the deployment of electric vehicles across the U.S. CTE works closely with vehicle manufacturers, component providers, and fleet operators, including transit agencies and logistics organizations across the country. To learn more about CTE, please visit www.cte.tv.
Our Commitment to Diversity, Equity, and Inclusion
CTE is committed to championing inclusivity, diversity, and equity through our pursuit of a zero-emission future. We are motivated by our mission to improve the health of our climate for all people. Our staff seek to create a community where your identity is not only embraced, but celebrated. Whatever your race, ethnicity, sexuality, gender, religion, or socioeconomic status may be, we welcome and encourage all individuals to join us in transforming transportation.
Position Summary
This full-time position encompasses two main responsibilities: providing general project support to mid- and senior-level staff as an Associate and serving as the Office Manager for our St. Paul office.
CTE partners with professional associations in the zero-emission transit industry to help advance adoption of zero-emission buses and provide support to transit agencies interested in fleet electrification. CTE is seeking an entry-level Associate to directly support the administration of two zero-emission transit associations and the many transit electrification programs that they impact. CTE’s industry partners consist of stakeholders from transit agencies, educational institutions, and the private sector. This position will be part of a team that works with zero-emission transit leaders across the country to share zero-emission bus knowledge and best practices. This position will also have the opportunity to gain valuable experience on other medium and heavy-duty electric vehicle demonstration and deployment projects. CTE manages battery electric and fuel cell vehicle projects at all stages of the project life cycle including proposal writing, planning, procurement, vehicle and infrastructure design and manufacturing, deployment, and vehicle performance monitoring and reporting. Prior experience with zero-emission vehicles is not needed, but attention to detail and the ability to support multiple projects simultaneously are key.
This position will also serve as the St. Paul Office Manager, assisting with general office management and human resource tasks in support of a 10-person staff. This position will also provide clerical and administrative support to members of our leadership team. Prior experience in human resources is not needed. The ideal candidate is attentive, professional, polite, and willing to meet each challenge directly. The ability to communicate effectively – verbally, visually, and in writing – and support and prioritize multiple tasks simultaneously are key.
Travel is required on average 2-3 days per month. If you are a confident, organized, self-starter interested in the environment and transportation, we encourage you to apply.
Responsibilities
- Support senior- and mid-level managers as part of a project team
- Maintain a strong attention to detail
- Demonstrate effective verbal and written communication skills
- Develop and maintain working relationships with remote clients, partners, and stakeholders
- Get up to speed quickly on zero-emission vehicle technologies and their applications
- Maintain association web presences, including public websites, LinkedIn pages, and private member portals
- Interface with association boards in a professional manner; participate in committee meetings
- Manage diverse membership of associations including member databases, member portal access, and contacts
- Execute association events and attend conferences as a representative of the professional associations some text
- Specific duties in support of our professional transit organization partners include:
- Meeting Support
- Draft meeting agendas for board committees
- Record meeting minutes and track action items
- Calendar Management
- Schedule meetings, provide agendas and Zoom information, and send meeting reminders
- New Member Onboarding
- Coordinate & track the membership onboarding process to include login portal information, invoicing, and general onboarding
- Update and maintain contact database for association members
- Monthly/Quarterly Reporting
- Summarize monthly/quarterly activities by category
- Communications
- Answer and direct phone calls and emails for general inquiries
- Manage a stock of supplies by ordering items, including but not limited to computer hardware, stationary, cleaning products, and food/beverage
- Maintain a neat office environment through routine cleaning and tidying
- Organize the office to maximize space and create intuitive storage systems
- Organize staff events and activities (e.g. lunches, outings, etc.)
- Assist HR with compliance measures, including annual reporting requirements and DOL and OSHA updates
Required Qualifications
- Proficient with Microsoft Office & Google Workspace applications
- Demonstrated history of collaboration and teamwork
- Proficient in English writing
- Legally eligible to work in the United States
Preferred Qualifications
- Event planning and logistics coordination experience
- Non-profit administration experience
- Educational outreach and networking experience
- Salesforce familiarity
Studies have shown that men typically apply for jobs when they meet only 60% of the qualifications, but women only apply if they meet 100% of them. If you meet some but not all of the bullet points and think you’d be great for this role, we encourage you to apply.
Salary Range
Benefits Summary
- Medical, Dental, Vision, STD, LTD, and Life Insurance
- Medical and Dependent Care FSA
- 401k Match
- PTO (Vacation, Sick Leave, Holidays, Volunteer Time)
- Maternity/Paternity Leave
- Flexible Work Schedule / Hybrid Work Arrangement
- Education Assistance
- Phone and Parking Subsidies
- Computer Equipment/Software
- Valued at approximately $15,000/year
How to Apply
Please apply directly through LinkedIn.com or submit a current resume and cover letter to [email protected].
CTE is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, national origin, ancestry, sex, age, sexual orientation, gender, gender identification, gender expression, marital status, HIV status, disability, or any other status protected by laws or regulations. All employment decisions are based on business need, qualifications, and merit.
